Optimizing Office Work or Studies

Examples, A to Z

Agentic Workflow - AI Works for You

Agentic workflow:
When AI works step by step toward your defined goal, autonomously planning, deciding, and executing multiple actions, often using tools and feedback loops (checking and correcting its own work). 

• Example: Deep research (in a chatbot). AI searches through many websites and generates a detailed report including a reference list. 

• Example: OpenClaw: You set up your own customized workflow, instructing your AI agent to send you email with news (for a specific industry) at a specific time each morning. (Alternative: Scheduled tasks in ChatGPT, but it is buggy). 

AI Automation

• Example: Make.com - An automated workflow where one (or more) node/module is an LLM. 

Automation - AI Generates the Code

• Example: Create a py file: Simple script running to manage folders/text files/contents of text files.

• Example: Create a bat file: Run to update all programs in Windows (via WinGet in PowerShell).

Brainstorming

• Discuss ideas with AI

• Your ideas - Request feedback on ideas. 

• AI's ideas - Ask for ideas. AI generates ideas for you. 

Coding

Generate code. Examples: 

• AI chatbot - Generate any code by regular prompting

• Lovable - Generate React project with Tailwind CSS

• Claude Code CLI - within VS Code 

• Cursor AI - AI-driven IDE, fork of VS Code

Commands

Define commands, e.g. “--short” (“shorter answers, please”). 

Explain

Ask AI to explain concepts & terminology. Look out for AI hallucinations though.

Format Text

• Format your text. 

• Example: headings (uppercase/lowercase)

Image - Analyze or Create

• Upload image - Analyzes your image

• Generate image - image to text – Generates an image for you

Internet Search

Let AI search online for you, summarizing results with source links for verification. 

Outline

Get a structured outline for a text you plan to write. 

Summarize Text

Let AI summarize text for you. Paste text from a webpage or document, or upload a file. 

Transcribe & Summarize Online Meetings

Here are different options to transcribe (and summarize) online meetings, listed from simplest to most advanced:

1. Word (Microsoft): Go to the "Home" tab, click "Dictate", then "Transcribe". In the dropdown menu, select your language, click "Start recording". Scroll down and click "Save and transcribe now". Click "Add to document" and select an option such as "With speakers and time stamps". The transcript will show as "Speaker 1," etc. For summarization, request assistance from ChatGPT or integrated Microsoft Copilot.

2. Built-in meeting tool features: Note that certain features are available only with specific subscriptions. Examples:
   - Microsoft Teams: Top right corner, click "... More actions", select "Record and transcribe", then "Start transcription". To stop, click "... More actions", select "Stop transcription". Access via the "Meeting chat" or "Recap tab", click on "View transcript"; under "AI notes", you'll find the "AI summary".

3. Fireflies.ai (not to be confused with Adobe Firefly): Invite an AI assistant into the meeting that handles both transcription and summarization.

Translate

• Let your AI chatbot translate between languages

• Translate + Keep some formatting (headings, body text, bold, italics) with Canvas window in ChatGPT.